New HIPAA training required for Hopkins employees

Building on our commitment to keep patients’ health information private, new training modules have been developed to help ensure that faculty, staff and all workforce members are well versed in the new HIPAA laws that have taken effect in phases during the past two years.

The HIPAA Office is rolling out a new generation of mandatory training, which will replace the current courses. The core of this program is four courses of varying degrees of instruction that address privacy and security using relevant scenarios. Generally, most Hopkins employees are required to take at least one of the courses before Dec. 31, 2011. Which course each individual must take will depend on his or her job duties and the date of their last online HIPAA training.

The updated Johns Hopkins HIPAA training courses are available on the Johns Hopkins myLearning platform, available through the myJohnsHopkins portal (my.jhu.edu or my.johnshopkins.edu).

What training do you need?

• HIPAA training is required only for those workforce members of Johns Hopkins provider entities that have access to patients or any patient information.
  
• All current workforce members of Johns Hopkins provider entities and certain Hopkins member organizations must take the updated HIPAA course that is applicable to his or her role by Dec. 31.
  
• However, workforce members of Johns Hopkins provider entities who have taken the Johns Hopkins general privacy course within the last year have until Sept. 30, 2012, to take the new course.
  
• The updated training courses for workforce members fall into one of four categories:
• A comprehensive course for all new workforce members having managerial or supervisory responsibilities, as well as new credentialed staff, faculty, interns, residents, fellows and researchers
• A refresher course for current workforce members having managerial or supervisory responsibilities, as well as current credentialed staff, faculty, interns, residents, fellows and researchers
• An intermediate level course for those with more than incidental or minimal contact with patients or any patient information
• A video (not yet available) for those with only minimal or incidental contact with patients or patient information
• Appropriate HIPAA refresher training is now required every other year.

See the summary of training requirements at www.insidehopkinsmedicine.org/hipaa/Trainmain.cfm for the specific requirements.

How to enroll (using a JHED ID)
1. Go to my.jhu.edu or my.johnshopkins.edu.
2. Click the “Login” button.
3. Select “Login using your JHED ID” (if necessary).
4. Once authenticated, click on the myLearning icon in the left-hand column.
5. Click on the course catalog; select “Compliance” and then “HIPAA” and select the appropriate course.

Elaboration of details about the new HIPAA training will be forthcoming over the next weeks, through various means. Please tune in to get any clarification you may need.

If you have any questions, please email hipaa-training@jhmi.edu or contact the HIPAA Office at 410-735-6509.